Acuity PPM

If you're still on Project Online with no migration in flight, this one's for you. We built a Project Online Rescue fast-track: a guided 2-week onboarding that brings your data over, rebuilds the intake and governance you lost on April 2, and puts a live portfolio in front of your leadership — before September 30. Not a 20-week program. Not Planner. A working #PMO solution, in two weeks. One honest constraint: to be fully live before the cutoff, we'd want you in a trial by mid-August. After that the calendar stops cooperating. If that's your situation, the details and a scoping-call link are in the link: https://lnkd.in/gBaXfCxP #PMOT, #projectonline, #PPM

Most PPM tools don't actually do lessons learned. My team recently scanned nearly 60 PPM and work management platforms looking for one specific thing: a dedicated, out-of-the-box lessons learned capability. Barely 1 in 10 had one. Not one shipped AI built specifically for lessons learned. Here's what I've come to believe after nearly 20 years working with PMOs at Fortune 500 companies: Lessons learned has always been an intelligence problem disguised as a documentation problem. We've been solving it with the wrong tools. Better templates. More detailed closeout forms. A dedicated SharePoint list or online spreadsheet. None of it works — because the problem was never about where we store the lessons. It was always about whether the knowledge ever makes it back into a decision. And it almost never does. The breakdown happens at three predictable points: 1️⃣ Capture depends on a workshop at the worst possible moment — when the team is exhausted, the budget is spent, and everyone is already rolling onto the next project. 2️⃣ Retrieval depends on memory — someone has to remember that a similar project happened and then go hunting for where the notes were filed. On a busy portfolio, that almost never happens. 3️⃣ Application depends on a human connecting the dots at exactly the right time — linking an old lesson to a new decision before work is approved. This is the weak link, and it's where the value quietly leaks out. PMI research puts a number on what we lose when this breaks down: 78% of high-performing organizations report that systematically applying lessons learned significantly improves project success rates. The thing that separates the best PMOs from everyone else isn't more effort or better templates. It's whether the knowledge ever makes its way back into a decision. And for most organizations, it doesn't. Teams pay for the same mistakes over and over — because the knowledge they already paid for is trapped in closeout reports no one reopens, shared drives no one searches, and the memories of people who have since moved on. A lesson that is captured but never reused isn't really a lesson. It's a memo. Next week: the three-step loop that finally closes this gap — and why it has to live inside Work Intake to actually work. 👇 Does this match what you've seen in your PMO? I'd love to hear how your organization handles lessons learned today. #PMO #LessonsLearned #ProjectManagement #PortfolioManagement #PPM #PMI

We just shipped our first Portfolio Intelligence feature — and it starts at the front door. Most PMOs don't have a front door. Ideas show up in decks, in emails, in hallway conversations, and somehow, they all become projects. Too many of them. Work Intake Intelligence changes that. It turns unstructured submissions into structured, governance-ready proposals — drafting risks, flagging dependencies with active projects, and producing an approval feasibility brief before the decision gets made, not after. Intake cycle time drops from weeks to days. And every proposal arrives ready for a real governance conversation instead of a guess. More importantly, Crystal AI anchors every proposal in the three questions every leadership team needs answered before they approve anything: 1. What are we doing? — the actual scope, stated clearly 2. Why are we doing it? — the business problem and justification, not just the activity 3. What does success look like? — measurable outcomes, not delivery milestones Watch the Work Intake walkthrough: https://lnkd.in/ge534QFh This is the first of five Portfolio Intelligence pillars. We’ve also released Prioritization Intelligence — consistent, explainable AI scoring against your model as well as  AI-drafted portfolio communications that keep every stakeholder in the loop. We’ll share more about that later. What's the biggest bottleneck in your intake process right now? #PMO #ProjectPortfolioManagement #AI

At PMO unCON this year, we put one line on a slide and let it sit there: "If your value is tied to execution… that value is shrinking." Here's why I keep coming back to it. AI made your PMO faster. It hasn't made it better. Status reports draft themselves now. Scheduling and coordination are automating. Risk tracking is automating. All real, all useful — and every one of them just accelerates execution you were already doing. That's the trap. If AI only speeds up execution, the portfolio may move faster but it might be moving faster in the wrong direction. Execution accelerates; decision quality doesn't. And the choices that actually determine outcomes get no better at all. So where is AI actually worth aiming? Not during execution. The highest-leverage moment in portfolio management is the decision about what to execute and when. Once work starts, sunk costs pile up and reversal gets expensive and political. The value — or the damage — is mostly locked in before the first task is assigned. That decision-to-start moment is where intelligence belongs. That's our point of view at Acuity PPM. AI should improve the decisions you make before work begins — and then give your team the capacity to act on them. Speeding up the wrong work isn't progress. Choosing better work is. We call it Portfolio Intelligence. More on what we're shipping this week. 👇 #PMO #PortfolioManagement #PPM

Most organizations don't fail at managing projects. They fail at choosing the right ones. That insight is at the heart of everything we've built at Acuity PPM — and our 2026 platform demo is now live. https://lnkd.in/ga5gND2z In this walkthrough, you'll see how Acuity PPM helps PMO leaders and executives make faster, higher-quality portfolio decisions across the entire lifecycle: → Configurable dashboards and bubble charts for instant portfolio visibility → Structured intake and governance with a full decision trail → Weighted scoring that keeps prioritization consistent and explainable → Resource heatmaps that reveal bottlenecks before they impact delivery → Scenario planning to compare investment strategies before committing → AI applied where it matters most — not automating tasks, but strengthening the decisions that happen before work begins We built Acuity PPM for PMO Directors and portfolio leaders who have outgrown spreadsheets but don't need enterprise complexity.

What a great week last week at the #PMI Global Summit in Phoenix. Special thanks to Paul Stoebe and Paul Yowell. We met a lot of great people, Dr. Tony Prensa, ATP, PMP, PMOCP, P3GP, PMO-BP, Ethan Schwaber, MBA, PMP, PMO-CP, PMO-BP Harri Emari, PMP, CQM Asma A. Bassam Alanazi Tim Dunn Pradip Naik, MBA, PMP, SSM Laura Barnard, PMP, CAL, Prosci, IES Looking forward to continuing the conversations!

Only at the Acuity PPM booth at the #PMIGlobalSummit can you build your own Project Manager minifigure. See you soon in Phoenix.

Headed to the PMI Global Summit (Phoenix, Nov 12–14)? See how Acuity PPM helps PMOs prioritize with confidence, balance capacity, and model scenarios in minutes. We’ll share real-world tactics to improve visibility and decision-making. Join us at our booth (#534) or schedule a time to talk. #PMIGlobalSummit #PMO #Prioritization #ResourceManagement #ScenarioPlanning

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